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The Secrets of Successful RFPs Secret #57 – Provide adequate time for vendors to prepare their proposals. Don’t get pressured into compromising the integrity of the RFP process. Hear what the President of NASPO says about this book . . . “Michael Asner's book removes a lot of the RFP process mystery. It is one of very few RFP books that address the negotiation process. I refer to Mr. Asner's book often and it is recommended reading for public procurement officers.” This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 2 of The Request For Proposal Handbook (Third Edition) deals with how to implement an effective RFP policy. Secret #57 – Provide adequate time for vendors to prepare their proposals. Don’t get pressured into compromising the integrity of the RFP process. Chapter 2 of the Handbook illustrates how policy is established and translated into regulations, rules and guidelines. It cites If the time provided seems inadequate to many vendors, they may suspect (rightly or wrongly) that the winner has already been selected and that the competition is a sham. Establish a minimum time that applies to all RFPs and publish it as a policy. This solves the problem and reduces the risk of a complaint by a disgruntled vendor. In Sec. 36.30.130. Public notice of invitation to bid. (a) The procurement officer shall give adequate public notice of the invitation to bid at least 21 days before the date for the opening of bids. If the procurement officer determines in writing that a shorter notice period is advantageous for a particular bid and adequate competition is anticipated, the 21-day period may be shortened. Notice shall be posted on the (1) publication in a newspaper calculated to reach prospective bidders; (2) notices posted in public places within the area where the work is to be performed or the material furnished; and (3) notices mailed to all active prospective contractors on the appropriate list maintained under AS 36.30.050 . (b) Failure to comply with the notice requirements of this section does not invalidate a bid or the award of a contract. If the state fails to substantially comply with the requirements of (a) of this section, the state is liable for damages caused by that failure. Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. ****************************************************************************** OUR REFERENCE BOOKS, NEWSLETTERS, and TRAINING CDs WE ARE ****************************************************************************** 1. The RFP Report (a free newsletter of best practices) http://www.rfpmentor.com/rfp-report.html 2. The Request For Proposal Handbook (400 pages) http://www.rfpmentor.com 3. Best RFP Practices from More than Sixty Jurisdictions (700 pages) http://www.rfpmentor.com/best-rfp-practices.html 4. Developing an Effective Statement of Work (CD: presentation plus Resource Guide) http://www.rfpmentor.com/sow.html 5. A Guide to Public Procurement for Elected Officials and Public Sector Managers (50 pages) http://www.rfpmentor.com/procurement.html 6. An Elected Officials Guide to Public Procurement in |
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