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The Secrets of Successful RFPs Secret #54 – Take steps to ensure that the Statement of Work or specifications are not unduly restrictive. Hear what the President of NIGP says about this book . . .
“Michael Asner's book removes a lot of the RFP process mystery. It is one of very few RFP books that address the negotiation process. I refer to Mr. Asner's book often and it is recommended reading for public procurement officers.”
This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 2 of The Request For Proposal Handbook (Third Edition) deals with how to implement an effective RFP policy. Secret #54 – Take steps to ensure that the Statement of Work or specifications are not unduly restrictive. Chapter 2 of the Handbook illustrates how policy is established and translated into regulations, rules and guidelines. It cites In theory, procurement people “own” the process, not the content. But biased specifications can cause an RFP to be challenged and withdrawn. So, how do you ensure that those specifications are not biased? There are several approaches. Here are a few of them: (i) You can have the specifications prepared by an outside firm (and ensure that this firm can’t submit a proposal) (ii) you can obtain a specification from a procurement library, such as NIGPs. (iii) you can talk to an agency that recently completed a similar acquisition. (iv) you can get a consulting opinion on the specification before the RFP is issued. (v) you can issue a draft RFP and invite industry comments. Here is the direction provided by The commissioner may obtain expert advice and assistance from personnel of using agencies in the development of specifications. Specifications must promote overall economy for the purposes intended and encourage competition in satisfying the state's needs, and may not be unduly restrictive. The requirements of this subsection regarding the purposes and nonrestrictiveness of specifications apply to all specifications, including those prepared by architects, engineers, designers, and other professionals. Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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