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Secret #38 – Don’t use an RFP when you have no intention of acquiring anything. Hear what the President of NIGP says about this book . . . “I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.” Ron Watkins CPPO, Purchasing Manager President, National Institute of Governmental Purchasing This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 1 of The Request For Proposal Handbook (Third Edition) deals with fundamental issues: different definitions of RFP, when to use an RFP, the amount of effort that is warranted, and the pros and cons of using an RFP. Secret #38 – Don’t use an RFP when you have no intention of acquiring anything. Chapter 1 of the Handbook deals with this issue: If the organization has no intention of procuring goods and services, it should not issue an RFP. If it is interested in learning about products and services available in the marketplace, there are simpler and better procedures. The more formal, less effective approach is to use a Request for Information (RFI). The organization identifies the types of problems or types of services in which it is interested and invites suppliers to provide information. A better approach is to call up two or three vendors and invite them to present information about their products or solutions . . . Inviting one supplier to present its credentials may raise some concerns about favoritism. Inviting several competing suppliers to brief you on their capabilities is not favoritism but good business - keeping up-to-date with a changing marketplace. There are other approaches besides issuing an RFI to promote exchange of information with industry, including industry or small business conferences, market research, and site visits. It is however, highly unethical, to issue an RFP when there is no intention of accepting any proposal. Learn how you can reduce the risks by developing a more effective RFP and a better process.Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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