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Secret #34 Ensure that the vendors understand your RFP process. Hear what the President of NIGP says about this book . . . I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael. Ron Watkins CPPO, Purchasing Manager President, National Institute of Governmental Purchasing This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 1 of The Request For Proposal Handbook (Third Edition) deals with fundamental issues: different definitions of RFP, when to use an RFP, the amount of effort that is warranted, and the pros and cons of using an RFP. Secret #34 Ensure that the vendors understand your RFP process. Procurement terms are confusing to many vendors and the same term can have different meanings in different jurisdictions. Precise definitions help to ensure that the vendors understand your requirements and the RFP process. These definitions promote good communication with the vendor community. Chapter 1 of the Handbook deals with this issue: In a few jurisdictions, such as the state of Procurement Management also may utilize a Request for Proposals (commonly referred to as an "RFP") for requirements that preclude the use of a specification. An RFP will contain functional specifications or a scope of work for which the offerer must respond with a sealed technical proposal. A formal proposal close date and time will be specified. Subjective evaluation criteria will be described and used to select a vendor. The vendor who responds to an RFP with the offer of a technical proposal and is evaluated as acceptable will then be asked to submit a financial proposal that is usually in the form of a sealed quotation. Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about the best practices from more than sixty jurisdictions based on Michael Asners 20-years of experience. The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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