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The Secrets of Successful RFPs Secret #6 – Include the actual contract in the RFP. Hear what the President of NIGP says about this book . . . “I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.” Ron Watkins CPPO, Purchasing Manager This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 5 of The Request For Proposal Handbook (Third Edition) identifies five excellent RFP manuals. Here’s one of their gems. Secret #6 – Include the actual contract in the RFP. The Procurement Code requires that the RFP document contain all of the relevant terms and conditions. For a number of important reasons including the fact that the Structured Evaluation Methodology requires a uniform foundation set of terms and conditions for the evaluation, the actual contract must be included as a part of the solicitation as an appendix. Yes! The actual contract must be included. The only exception is small software licensing agreements. The inclusion of the actual contract meets the Procurement Code requirements and allows for the contract negotiation process to be overlapped with the conduct of the procurement. This significant change from the more traditional approach of negotiating the contract after the award resulted from a number of very bad experiences when the contracts could not be negotiated or they took an extended period of time to complete, or the agency ended up with substantially less than what was proposed at the time of the award. The inclusion of the contract with the RFP requires some up front investment in time but that investment has proven time after time to be worth every minute through the avoidance of negotiation problems and other lengthy delays. The objective of this approach is to have the contractor's signature on the contract prior to the award. Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about this RFP Guide and four others. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. Chapter 5 of The Request For Proposal Handbook (Third Edition) focuses on excellent manuals. Those few publications which are easy to read and convey solid advice in terms of ‘best practices’. Chapter 5 features publications from The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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